Terms & Conditions

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“WRITE A BOOK IN A DAY” COMPETITION
TERMS AND CONDITIONS
1. The Charity conducting the competition is The Kids’ Cancer Project (ABN 13 061 138 181) of Suite 1, Level 1, 789 Botany Road, Rosebery NSW, 2018 (the “Charity”).
2. The Manual for Participants found at https://writeabookinaday.com/resources/ (“Manual”) forms part of these Terms and Conditions. Participation in this competition is deemed acceptance of these Terms and Conditions.
3. If there is any inconsistency between this Manual and the Terms and Conditions, the Manual prevails to the extent of any inconsistency.
4. All proceeds raised as part of this competition go to the Charity.

Eligibility Criteria
5. Entry is only open to Australian residents aged 10 and over and who fit within a Division (as defined under “Entry Instructions” below). Entrants under 18 years old must have parental/guardian approval to enter and further, the parent/guardian of the entrant must read and consent to these Terms and Conditions. Parents/guardians may be required by the Charity to enter into a further agreement as evidence of consent to the minor entering this competition, including by providing the Parent Permission Letter in accordance with clause 13(a).
6. Employees, agents, and contractors (and their immediate family members) of the Charity and agencies associated with this competition are ineligible to enter. Immediate family member means any of the following: spouse, ex-spouse, de-facto spouse, child or step-child (whether natural or by adoption), parent, step-parent, grandparent, step-grandparent, uncle, aunt, niece, nephew, brother, sister, step-brother, step-sister or 1st cousin. Retailers, suppliers, associated companies, and agencies of the Charity are also excluded from entering this competition.
7. The Charity reserves the right, at any time and for any reason, to verify the validity of entries and entrants (including an entrant’s identity, age and place of residence) and reserves the right, in its sole discretion, to disqualify any individual who the Charity has reason to believe has breached any of these Terms and Conditions, tampered with the entry process or engaged in any unlawful or other improper misconduct, or conduct calculated to jeopardise fair and proper conduct of the competition. Errors and omissions may be accepted at the Charity’s discretion. Failure by the Charity to enforce any of its rights at any stage does not constitute a waiver of those rights. The Charity’s legal rights to recover damages or other compensation from such an offender are reserved.

Entry Instructions
8. “Local Time” means the time in the State or Territory where the relevant Group is located.
9. Registration opens 01/05/21 and closes 31/08/21 (“Registration Period”). The competition commences at 08:00am Local Time on 01/06/21 and closes 09.00pm Local Time on 31/08/21 (“Competition Period”).
10. Individuals must participate in this competition in conjunction with their school (“School”) or a company, business, organisation, social group, or other group (each a “Group”).

Entries in this competition will be divided into the following five (5) divisions (each a “Division”):
     (a) School Divisions:
         (i) Primary School – Years 5-6;
         (ii) Middle Secondary School – Years 7-9;
         (iii) Upper Secondary School – Years 10-12;
     (b) Group Divisions:
         (i) Open – 18 years and over; and
         (ii) Corporate – 18 years and over, corporate sponsor.

Teams (as defined below) will be entered into a Division based on the majority of the Team members, e.g. a team with seven Year 9 students and two Year 10 students would enter the Middle Secondary School Division. However, any Team that includes at least 1 person 18 years old or over who is not a school student at the time the Competition Period commences must participate in the Open or Corporate Group Division.

11. Further registration guidance and requirements are provided under Part 5 of the Manual.
12. There will be two (2) components for the purpose of this competition; a “Write a Book Component” and a “Sponsorship Component”. The Write a Book Component is open to all Divisions, and the Sponsorship Component is open to School Divisions.
13. To be eligible to enter, individuals must be registered in teams of a minimum of 5 members and a maximum of 10 members (becoming a “Team”) by a representative of their School or Group (“Team Coordinator”). To register a Team the Team Coordinator of the School or Group must complete the following steps during the Registration Period:
     (a) For any team member under 18 years old, confirm that the team member has received permission from a parent or guardian to participate in and fundraise for Write a Book in a Day. A Parent Permission Letter is available for download in the Resources section under Competition Info on the Write a Book in a Day website;
     (b) Visit https://writeabookinaday.com, follow the “Register Here” prompts to the registration form and create a login with an email address and password by completing the requested details, including the Team Coordinator’s full name, contact details and the School/Group name, and then submit the fully completed registration form;
     (c) Visit https://writeabookinaday.com/team-admin-login/ and log in to the Portal by using the email address and password created, and nominate one (1) day within the Competition Period that each Group will partake in the Write a Book Component. Different Groups may nominate different days; and then
     (d) Add each Team member’s details individually or via csv file for bulk upload, including their name, Division and email or parent/guardian’s email address if they are under the age of 18, by selecting ‘Edit’ within the team details table in the Portal.
14. In addition to the above, for a registration to be valid, a registration fee must be paid in full at least one (1) week prior to the nominated writing day. Details of the registration fee and payment are in section 3 of the Manual.
15. For the avoidance of doubt, only ONE (1) registration is required per School or Group, under which multiple Teams of 5-10 members from the same School or Group can be registered.
16. To be eligible to claim any prize, Teams must raise at least $240 in sponsorship before the conclusion of the Competition Period.
17. To enter, Teams must:
     (a) Write a book in accordance with the parameters set by the Charity within a consecutive twelve (12) hour period between 8:00am Local Time and 8:00pm Local Time on the day nominated in accordance with clause 13(c) above. Team Coordinators will be sent an email the day prior to their nominated writing day, advising that the book parameters are ready to be downloaded via the Portal. School Team Coordinators will be able to download the parameters from 12:00pm AEST and Group Team Coordinators will be able to download the parameters from 9:00pm AEST on the day prior. The parameters must be kept strictly confidential until 8:00am Local Time on the nominated writing day;
     (b) Once the book is completed, visit writeabookinaday.com, follow the prompts to the competition entry page, upload the book and submit the fully completed entry form by 09:00pm Local Time on their nominated writing day.
18. Uploaded files must be submitted in PDF and plain text format. If a Team cannot upload the book via the website, they must email the book to the Write a Book a Day Coordinator at [email protected]
19. Incomplete, indecipherable, or illegible entries will be deemed invalid.
20. Only one (1) entry in the Write a Book Component is permitted per Team.
21. If there is a dispute as to the identity of an entrant, the Charity reserves the right, in its sole discretion, to determine the identity of the entrant and where the Charity cannot reasonably do so, to disqualify the entry.
22. If this competition is interfered with in any way or is not capable of being conducted as reasonably anticipated due to any reason beyond the reasonable control of the Charity, including due to technical difficulties, unauthorised intervention or fraud, the Charity reserves the right, in its sole discretion, to the fullest extent permitted by law:
     (a) to disqualify any entrant; or
     (b) to modify, suspend, terminate or cancel the competition, as appropriate.
23. Any cost associated with accessing the competition website is the entrant’s responsibility and is dependent on the Internet service provider used.

Winner Determination & Prizes
24. This is a game of skill and all judging will be conducted by appropriately qualified representatives nominated by the Charity.
25. Preliminary judging will be undertaken to shortlist the entries and will be conducted by way of online review of the entries by the nominated judges.
26. Final judging of the shortlisted entries will then be undertaken by way of online review of the entries by the Charity’s nominated judges.
27. The winning entries on the basis of the judges’ decision will be determined by the Charity.
28. The judges may select additional reserve entries which they determine to be the next best, and record them in order, in case of an invalid entry or ineligible entrant.
29. The winners will be notified by email and the results will be announced on writeabookinaday.com on 09/11/21.
30. The Charity’s decision is final and no correspondence will be entered into.

Write a Book Component
31. The Write a Book Component is a game of skill and chance plays no part in determining the winners. Each Team entry will be individually judged based on literary and creative merit of their book submitted including:
     (a) compliance with all rules and parameters;
     (b) story structure (well-planned and executed, consistent tone, plot and characterisation, imaginative);
     (c) literary excellence (correct spelling and grammar, good vocabulary);
     (d) reader engagement and audience appropriateness; and
     (e) illustrations (contribution to the story, technical competence and appeal).
32. Entries will be divided into the following State/Territory groups:
     (a) NSW and ACT;
     (b) QLD and NT;
     (c) VIC, SA, andTAS; and
     (d) WA.
33. Preliminary state judging to shortlist the entries will take place from 01/06/21 to approximately 15/09/21, in which Team entries will be divided and judged in accordance with their Division and State/Territory group. State judging of the shortlisted entries will take place from 15/09/21 to approximately 27/09/21, with the best three (3) valid entries in each Division in each State/Territory group being determined (each becoming a “State Winner”) and which will progress to the national judging.
34. In addition to being progressed to national judging, State Winners from each School Division will each be awarded a trophy for the team and certificate for each team member to reflect their award ranking as determined by the judges in their absolute discretion, as follows:
     (a) ‘Best Book’
     (b) ‘Highly Commended Book’;
     (c) ‘Commended Book’; and
     (d) ‘Best Illustrations’.
35. National judging will take place from 15/09/21, in which State Winner entries will be divided and judged in accordance with their Division. The best State Winner entry in each Division, will each a win trophy for the team and certificates for each team member to reflect their award ranking as determined by the judges in their absolute discretion, as follows:
     (a) ‘Best Book’; and
     (b) ‘Best Illustrations’.

Sponsorship Component
36. The Sponsorship Component is a game of skill and chance plays no part in determining the winners. Each School Division Team and each individual member of each School Division Team will be separately judged based on the sponsorship amount raised for the competition.
37. Only sponsorship amounts raised during the period on and from 1 May 2021, up to and including 31 August 2021, will be considered in the judging, and any sponsorship that comes in thereafter will not be taken into account. In the event of a tie, the Charity may require tied Teams/individuals to complete another test of skill, to determine a final winner. The Charity’s decision is final and no correspondence will be entered into.
38. Sponsorship Component judging will take place from 9pm AEST 31/08/21.
39. The top three (3) Teams with the highest sponsorship amount will win a Gift Card for an amount in accordance with their ranking, as follows:
     (a) Highest ranking – $1,000;
     (b) Second Highest ranking – $750; and
     (c) Third highest ranking – $500.
40. The top three (3) individuals with the highest sponsorship amount will win a Gift Card for an amount in accordance with their ranking, as follows:
     (a) Highest ranking – $1,000;
     (b) Second highest ranking – $750; and
     (c) Third highest ranking – $500.

Prize Conditions
41. Any prize awarded to a Team will be divided in accordance with the number of members in that Team. For example, if a winning Team of a $1,000 gift card has 5 members, each Team member will receive a $200 gift card.
42. Any ancillary costs associated with redeeming the gift card ticket are not included. Any unused balance of the gift card will not be awarded as cash. Redemption of the gift card is subject to any terms and conditions of the issuer including those specified on the gift card.
43. If the winner of any prize is under the age of 18 years, the prize will be awarded to the winner’s nominated parent or guardian.
44. Prizes will be mailed by 1 November 2021 (“Mailing Date”) to each winning entrant’s home address provided to the Charity in accordance with clause 13(d) or as otherwise notified by the relevant entrant or Team Coordinator to the Charity in writing before the Mailing Date.

General Prize Conditions
45. Total prize pool value is $4,500.
46. Prizes, or any unused portion of a prize, are not transferable or exchangeable and cannot be taken as cash, unless otherwise specified.
47. If for any reason a winner does not take a prize or notify the Charity that they have not received their prize by 4 weeks after the Mailing Date or such later time as the time stipulated by the Charity in its discretion, then the prize (or that element of the prize) will be forfeited.
48. If any prize is unavailable or it is impracticable for any reason for the Charity to provide the specified prize at the time of delivery, the Charity, in its discretion, reserves the right to substitute the prize (or that part of the prize) with a prize to the equal value and/or specification.

Content and intellectual property
49. Entrants agree that they are fully responsible for any materials they submit via the competition including but not limited to literary work, comments, recordings, illustrations, and images (“Content”). The Charity shall not be liable in any way for such Content to the full extent permitted by law. The Charity may remove or decline to publish any Content without notice for any reason whatsoever. Entrants warrant and agree that:
     (a) they will not submit any Content that is unlawful or fraudulent, or that breaches any third party’s intellectual property rights, privacy, publicity or other rights, or is defamatory, obscene, derogatory, pornographic, sexually inappropriate, violent, abusive, harassing, threatening, objectionable with respect to race, religion, origin or gender, not suitable for children aged under 15 or otherwise unsuitable for publication;
     (b) their Content shall not contain viruses or cause injury or harm to any person or entity;
     (c) they will obtain prior consent and licence for the entrant’s and Charity’s use and reproduction in accordance with these Terms and Conditions from any person or from the owner(s) of any property that appears in their Content;
     (d) they will obtain full prior consent or appropriate licence from any person who has jointly created or has any rights in the Content to the uses contemplated by these Terms and Conditions, and the Content does not infringe the rights of any third party;
     (e) they consent to any use of the Content which may otherwise infringe the Content creator’s/creators’ moral rights pursuant to the Copyright Act 1968 (Cth) and warrant that they have the full authority to grant these rights; and
     (f) they will comply with all applicable laws and regulations, including without limitation, those governing copyright, content, defamation, privacy, publicity and the access or use of others’ computer or communication systems.
50. Without limiting any other terms herein, the entrant agrees to indemnify the Charity for any breach of the terms under clause 49.
51. As a condition of entering this competition, each entrant licenses and grants the Charity, its affiliates and sub-licensees a non-exclusive, royalty-free, perpetual, worldwide, irrevocable, and sub-licensable right to use, reproduce, modify, adapt, publish and display their entry (which shall include Content) for any purpose, including but not limited to future promotional, marketing or publicity purposes, in any media, without compensation, restriction on use, attribution or liability.
52. Each entrant grants to the Charity a non-exclusive, royalty-free, perpetual, worldwide, irrevocable, and sub-licensable licence to publish copies of the book from the entrant’s team for a period of two years for commercial purposes. Should any of the books in the competition be published in any form or by any person (whether The Kids’ Cancer Project or otherwise), 50% of the profits or royalties of that publication for a period of 2 years shall be paid to The Kids’ Cancer Project fund and 50% to the copyright owner(s). In the absence of any other written agreement, all entrants of the validly registered team and specified under clause 13 who wrote, illustrated, or otherwise contributed to the book will own copyright equally.
53. Entrants consent to the Charity using their name, likeness, image and/or voice in the event they are a winner (including photograph, film and/or recording of the same) in any media for an unlimited period without remuneration for the purpose of promoting this competition (including any outcome), and promoting any products manufactured, distributed and/or supplied by the Charity.

Liability limitation
54. Nothing in these Terms and Conditions limits, excludes or modifies or purports to limit, exclude or modify the statutory consumer guarantees as provided under the Competition and Consumer Act (Cth) or similar consumer protection laws in the States and Territories of Australia (“Non-Excludable Guarantees”).
55. Except for any liability that cannot by law be excluded, including the Non-Excludable Guarantees, the Charity (including its respective officers, employees and agents) excludes all liability (including negligence), for any personal injury or death; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of the competition, including where arising out of:
     (a) any act or omission of the Charity or its agents;
     (b) any technical difficulties or equipment malfunction (whether or not under the Charity’s control);
     (c) any theft, unauthorised access or third party interference;
     (d) any entry or prize claim that is late, lost, altered, damaged or misdirected (whether or not after their receipt by the Charity) due to any reason beyond the reasonable control of the Charity;
     (e) any variation in prize value to that stated in these Terms and Conditions;
     (f) any tax liability incurred by a winner or entrant; or
     (g) use of a/the prize.

Personal Information
56. The Charity collects personal information (“PI“) in order to conduct the competition and may, for this purpose, disclose such PI to third parties, including but not limited to agents, contractors, service providers and prize suppliers.
57. Entry is conditional on providing this PI.
58. The Charity will also use and handle PI as set out in its Privacy Policy, which can be viewed at https://www.thekidscancerproject.org.au/privacy-policy. The Privacy Policy also contains information about how entrants may opt out, access, update or correct their PI, how entrants may complain about a breach of the Australian Privacy Principles or any other applicable law and how those complaints will be dealt with. All entries become the property of the Charity.

“WRITE A BOOK IN A DAY – PRIZE DRAW” COMPETITION
TERMS AND CONDITIONS
1. This competition is conducted by The Kids’ Cancer Project (ABN 13 061 138 181) (Charity) of Suite 1, Level 1, 789 Botany Road, Roseberry NSW 2018, telephone 02 8394 7777 (“Charity”).
2. The Manual for Participants found at https://writeabookinaday.com/resources/ (“Manual”) forms part of these Terms and Conditions. Participation in this competition is deemed acceptance of these Terms and Conditions.
3. Entry is only open to Australian residents aged 10 years or over who are registered participants of the Charity’s Write a Book in a Day competition (full terms and conditions available at: http://writeabookinaday.com/terms/) as a School Division.
4. Entrants under 18 years old must have parental/guardian approval to enter and further, the parent/guardian of the entrant must read and consent to these Terms and Conditions. Parents/guardians may be required by the Charity to enter into a further agreement as evidence of consent to the minor entering this competition.
5. Employees, agents, and contractors (and their immediate families) of the Charity and agencies associated with this competition are ineligible to enter. Immediate family means any of the following: spouse, ex-spouse, de-facto spouse, child or step-child (whether natural or by adoption), parent, step-parent, grandparent, step-grandparent, uncle, aunt, niece, nephew, brother, sister, step-brother, step-sister or 1st Cousin. Retailers, suppliers, associated companies, and agencies of the Charity are also excluded from entering this competition.
6. Entries into the competition open on 01/05/21 at 8:00AM AEST and close on 31/08/21 at 9:00PM AEST (“Competition Period”).
7. To receive an automatic entry into the draw, each School Division team must raise $500 or more in sponsorship amount during the Competition Period.
8. All proceeds raised as part of this competition go to the Charity.
9. Only one (1) entry is permitted per team (regardless of the amount in excess of $500 each team raises).
10. The Charity reserves the right, at any time and for any reason, to verify the validity of entries and entrants (including an entrant’s identity, age and place of residence) and reserves the right, in its sole discretion, to disqualify any individual who the Charity has reason to believe has breached any of these Terms and Conditions, tampered with the entry process or engaged in any unlawful or other improper misconduct calculated to jeopardise fair and proper conduct of the competition. Errors and omissions may be accepted at the Charity’s discretion. Failure by the Charity to enforce any of its rights at any stage does not constitute a waiver of those rights. The Charity’s legal rights to recover damages or other compensation from such an offender are reserved.
11. Incomplete, indecipherable or illegible entries will be deemed invalid.
12. If there is a dispute as to the identity of an entrant, the Charity reserves the right, in its sole discretion, to determine the identity of the entrant and where the Charity cannot reasonably do so, to disqualify the entry.
13. The draw will take place at The Kids’ Cancer Project, Level 1, 789 Botany Road, Rosebery NSW 2018 on 07/09/21 at 12:00PM AEST. The Charity may draw additional reserve entries and record them in order in case an invalid entry or ineligible entrant is drawn. The winning team will be notified by email within two (2) business days of the draw. The winning team (including the name of each team member) will be published at www.writeabookinaday.com from 09/09/21.
14. The Charity’s decision is final and no correspondence will be entered into.
15. The first valid entry drawn will win a gift card valued at $1,000. The gift card amount awarded will be divided in accordance with the number of members in the winning team. For example, if a winning team has five (5) members, each team member will receive a $200 gift card.
16. Any ancillary costs associated with redeeming the gift card are not included. Any unused balance of the gift card will not be awarded as cash. Redemption of the gift card is subject to any terms and conditions of the issuer including those specified on the gift card.
17. If a winner of the prize is under the age of 18 years, the prize will be awarded to the winner’s nominated parent or guardian on the winner’s behalf.
18. Prizes will be mailed by 1 November 2021 (“Mailing Date”) to each winning entrant’s home address provided to the Charity by the entrant or Team Coordinator of the School Diviision in writing before the Mailing Date.
19. Subject to the unclaimed prize draw clause, if for any reason a winner does not take the prize (or an element of the prize), or notify the Charity that they have not received their prize by 4 weeks after the Mailing Date or such later time as stipulated by the Charity, then the prize (or that element of the prize) will be forfeited.
20. If they prize (or part of the prize) is unavailable or it is impracticable for the Charity to provide the specified prize for any reason at the time of delivery, the Charity, in its discretion, reserves the right to substitute the prize (or that part of the prize) with a prize to the equal value and/or specification, subject to any written directions from a regulatory authority.
21. The total prize pool value is $1,000.
22. The prize, or any unused portion of the prize, is not transferable or exchangeable, unless otherwise specified.
23. A draw for the prize, if unclaimed in accordance with clause 23, may take place on 12/01/21 at the same time and place as the original draw under clause 13, subject to any directions from a regulatory authority. The winning team, if any, will be notified by email within two (2) business days of the draw and their names will be published in writeabookinaday.com from 14/01/21.
24. Entrants consent to the Charity using their name, likeness, image and/or voice in the event they are a winner (including photograph, film and/or recording of the same) in any media for an unlimited period without remuneration for the purpose of promoting this competition (including any outcome), and promoting any products manufactured, distributed and/or supplied by the Charity.
25. If this competition is interfered with in any way or is not capable of being conducted as reasonably anticipated due to any reason beyond the reasonable control of the Charity, including but not limited to technical difficulties, unauthorised intervention or fraud, the Charity reserves the right, in its sole discretion, to the fullest extent permitted by law:
     (a) to disqualify any entrant; or
     (b) subject to any written directions from a regulatory authority, to modify, suspend, terminate or cancel the competition, as appropriate.
26. Any cost associated with accessing the competition website is the entrant’s responsibility and is dependent on the Internet service provider used.
27. Nothing in these Terms and Conditions limits, excludes or modifies or purports to limit, exclude or modify the statutory consumer guarantees as provided under the Competition and Consumer Act, as well as any other implied warranties under any similar consumer protection laws in the States and Territories of Australia (“Non-Excludable Guarantees”).
28. Except for any liability that cannot by law be excluded, including the Non-Excludable Guarantees, the Charity (including its respective officers, employees and agents) excludes all liability (including due to negligence), for any personal injury or death; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of the competition, including where arising out of:
     (a) any act or omission of the Charity or its agents;
     (b) any technical difficulties or equipment malfunction (whether or not under the Charity’s control);
     (c) any theft, unauthorised access or third party interference;
     (d) any entry or prize claim that is late, lost, altered, damaged or misdirected (whether or not after their receipt by the Charity) due to any reason beyond the reasonable control of the Charity;
     (e) any variation in prize value to that stated in these Terms and Conditions;
     (f) any tax liability incurred by a winner or entrant; or
     (g) use of the prize.
29. The Charity collects personal information (“PI”) in order to conduct the competition and may, for this purpose, disclose such PI to third parties, including but not limited to agents, contractors, service providers, prize suppliers and, as required, to Australian regulatory authorities. Entry is conditional on providing this PI. The Charity will also use and handle PI as set out in its Privacy Policy, which can be viewed at https://www.thekidscancerproject.org.au/privacy-policy. The Privacy Policy also contains information about how entrants may opt out, access, update or correct their PI, how entrants may complain about a breach of the Australian Privacy Principles or any other applicable law and how those complaints will be dealt with. All entries become the property of the Charity.